KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 57th largest global architecture firm and the #1 Firm in the Middle East Region in their 2023 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards, mentoring and coaching programs and extensive in-house on demand learning courses. 

Our newest opportunity is for a talented Facilities and Administration Coordinator to join our award-winning team based in Amman, Jordan.

We envisage success in this role to include:

• Booking business related air tickets through corporate travel agents.
• Coordinating with PRO to ensure staff have the appropriate travel visa documents before travelling.
• Arranging corporate (owned) vehicles and vehicle hire on behalf of the business.
• Maintaining records for all company car leases and renews/extends as required.
• Negotiating corporate rates and credit facilities with hotels. Maintains files on all hotels used with updated rates, services provided, contact details, etc.  May visit and assess new hotels to ensure suitability.
• Arranging hotel accommodation and applicable airport transfers for pick up and drop off.
• Negotiating rates with existing vendors on an annual or ad hoc basis. Seek feedback from travelling staff regarding services, escalating issues to FM&A management where necessary.
• Acting as the primary liaison with hotel marketing/reservation representatives and travel agents to maintain a positive relationship.
• Researching promotions and incentives for both travel and accommodation.
• Registering and maintaining memberships for promotional materials for both travel and accommodation.
• Researching costs of rental cars with respect to size and provides recommendation to senior Facilities Management & Administration team members.
• Coordinating President’s driver and provide instructions as required.
• Maintaining LPO records of all travel and accommodation.
• Providing senior Facilities Management & Administration team members with monthly reports on expenditure for both travel (including car hire) and accommodation and offers solutions to reduce costs.
• Performing other duties as assigned.

To be successful in this dynamic opportunity, we envision that your career journey to date will include a minimum of 5 years work experience partnered with a Bachelor degree in Business Administration or other related field.

Good interpersonal skills, good written/verbal English and computer literacy required.

Intermediate skills with Microsoft Office Suite. Ability to work flexible work schedules based on office need.

KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.